Question 1

What is Ketl and who is it for?

Accepted Answer

Ketl is an Electronic Document Management (EDM) solution powered by sovereign AI, hosted exclusively in Switzerland. It is designed for sectors with strict confidentiality and compliance requirements: law firms and notaries, fiduciaries and chartered accountants, banks and financial institutions, insurers, real estate, and wealth management.

Unlike generic tools, Ketl automates filing, data extraction, and archiving while ensuring full compliance with the Swiss nFADP and European GDPR.

Ketl serves close to 1,000 active users.

Question 2

What is the difference between Ketl and a traditional EDM?

Accepted Answer

A traditional EDM is a digital filing cabinet: you store, you search manually. Ketl goes much further on four fronts:

- **Augmented AI.** Ketl "understands" your documents to name, classify, and extract data automatically.
- **Ultra-light models.** Our AI models are 1,000× lighter than large language models, ensuring speed and energy efficiency.
- **Full sovereignty.** Data hosted exclusively in Switzerland, with no transit through foreign servers.
- **Flexible integration.** Native connection to existing business tools (CRM, ERP, SharePoint) for adoption without service disruption.

Measured gains: 50 to 80% time saved on archiving, information retrieval 5× faster.

Question 3

What is the difference between Ketl and SharePoint?

Accepted Answer

SharePoint is a document storage and collaboration tool. Ketl is an intelligent EDM specialized in sensitive documents.

- **Classification:** Ketl classifies automatically with AI — SharePoint requires manual organization.
- **Extraction:** Ketl extracts key data from each document — SharePoint stores without understanding.
- **Hosting:** Ketl is hosted exclusively in Switzerland by Swiss-domiciled companies — SharePoint relies on Microsoft Cloud.
- **Specialization:** Ketl is optimized for legal, financial, and regulated documents.

The two are complementary: Ketl connects natively to SharePoint if you wish to keep your existing storage.

Question 4

Is my data processed by AI services hosted by foreign companies?

Accepted Answer

No, never. To guarantee professional secrecy and data sovereignty, Ketl uses no AI services managed by companies domiciled abroad. Your documents do not transit through American or Chinese servers, for example. We use our own AI models, developed, trained, and hosted exclusively in Switzerland.

Question 5

Where exactly is my data hosted?

Accepted Answer

Exclusively in Switzerland, in certified datacenters hosted in Switzerland by Swiss-domiciled companies (Geneva / Zurich).

- nFADP / GDPR compliance
- Encryption of all communications
- Per-client data segregation
- Complete audit trail (FINMA)

Your data never leaves Swiss territory.

Question 6

Is Ketl compliant with the new Swiss FADP?

Accepted Answer

Yes, fully. Ketl is designed from the ground up to comply with the new Federal Act on Data Protection (nFADP) and the European GDPR.

- Automatic management of document retention periods
- Privacy by Design: data protection is built in from the start, not added after the fact
- Guaranteed rights of data subjects: access, rectification, and deletion on request
- Full traceability of all processing

Particularly suited to professions bound by professional secrecy and heavily regulated sectors such as legal, finance, and insurance.

Question 7

Does Ketl integrate with my existing tools?

Accepted Answer

Yes, Ketl offers native integrations with the Swiss professional ecosystem, at no extra cost:

- **ERP & accounting:** Swiss accounting software, SME management solutions, fiduciary tools.
- **Productivity:** Microsoft Outlook, Gmail, calendars, professional cloud storage.
- **Case management:** Vertec, Forensys, and other business tools.
- **REST APIs** for any custom integration.

Ketl's AI leverages data from your existing tools to better understand your documents and help you manage your work.

Question 8

How does Ketl handle scanned documents?

Accepted Answer

Ketl integrates automatic optical character recognition (OCR):

- Scanned PDFs → indexed and searchable text
- Photos of documents → extraction of key data
- Receipts, invoices → automatically structured fields
- Accuracy: 98%+ on clean documents

Supported formats: PDF, JPG, PNG, TIFF.

Languages: French, German, Italian, English.

Question 9

What is the price of Ketl?

Accepted Answer

Ketl offers simple, transparent pricing: a single plan, all-inclusive.

From CHF 89 / month / user. Volume discounts (SMEs and large accounts). Personalized quote within 24h.

**All plans include:**

- Sovereign Swiss hosting
- All integrations
- Email/chat support in French from Switzerland
- Initial team training
- Continuous updates

Contact: contact@ketl.ch — ketl.ch/pricing

Question 10

What is the return on investment (ROI) of Ketl?

Accepted Answer

ROI depends on your usage and processes. With our clients we have quantified an ROI of 100 to 350% over 4 years. The added value grows over time, as some of Ketl's benefits emerge in the medium-long term.

**Concrete example (law firm, 10 staff):**

- 60% reduction in archiving time
- Annual savings equivalent to one half-time employee
- Break-even reached in 4 months on average

**Measurable benefits:**

- 50–80% time saved on archiving
- Information retrieval 5× faster
- 50% fewer filing errors

Question 11

How long does it take to set up Ketl?

Accepted Answer

Fast deployment in 3 to 4 weeks depending on your environment:

- **Weeks 1–2:** configuration, connection to existing tools, import of historical documents, team training (2h).
- **Week 3:** pilot phase on your priority use cases, adjustments.
- **Week 4+:** full deployment, ongoing support.

Question 12

Can Ketl replace my current EDM system?

Accepted Answer

Yes. Ketl is designed to integrate gradually and without service disruption:

- Start in parallel (import of historical documents)
- Step-by-step migration (by department or document type)
- Native connection to your existing tools (SharePoint, ERP, etc.)

Typical migration time: 4 to 6 weeks.

Question 13

Is Ketl suitable for law firms and notaries?

Accepted Answer

Yes, this is one of our main sectors. Law firms and notaries face a particularly intense documentary challenge: according to the Observatoire de la profession d'avocat (2024), administrative tasks account for up to 40% of a legal staff member's working time — time that is not billable.

Ketl directly addresses this problem:

- Automatic classification of case files, correspondence, and contracts
- Instant search across all documents, including scanned PDFs
- Archiving compliant with retention obligations specific to legal professions
- Hosting exclusively in Switzerland, ensuring the protection of professional secrecy

Measured result among our clients: 60% reduction in archiving time, with break-even reached in 4 months on average.

Question 14

Is Ketl suitable for fiduciaries and chartered accountants?

Accepted Answer

Yes. The Swiss fiduciary sector is one of the sectors where intelligent EDM generates the fastest return on investment.

According to the Expertsuisse study on digitalization (2022), 77% of Swiss fiduciaries say they need new modern ways of working in response to the shortage of qualified staff. Manual document management is one of the main bottlenecks identified. Moreover, according to a McKinsey study, employees spend on average 1.8 hours per day searching for and compiling information — nearly a full day per week.

Ketl frees up this time by automating:

- The receipt and filing of accounting documents (invoices, statements, receipts)
- The extraction of key data to pre-fill accounting workflows
- Secure document sharing with clients, without transit through foreign servers
- Complete traceability of processing for audit needs

Ketl's AI connects natively to the business tools used by Swiss fiduciaries, including Vertec and Forensys, for adoption without service disruption.

Question 15

Is Ketl suitable for banks, insurers, and financial players?

Accepted Answer

Yes. Financial institutions are subject to some of the strictest documentary requirements: regulatory compliance, audit trail, legal retention periods, and the absolute imperative of data sovereignty.

According to a Wolters Kluwer survey (2024), 80% of professionals in the financial and legal sector say their need for technology solutions has increased, and 63% plan to increase their investment in this area. IDC also estimates that companies lose up to 21.3% of their productivity due to document management issues.

Ketl meets the specific requirements of this sector:

- Complete audit trail compliant with FINMA requirements
- Strict per-client data segregation
- Encryption of all communications
- AI models developed and hosted in Switzerland, with no reliance on foreign services
- Native nFADP / GDPR compliance, with automatic management of retention periods

Question 16

What support does Ketl offer?

Accepted Answer

**Included in all subscriptions:**

- Email / chat: fast response during business hours
- Documentation: comprehensive knowledge base
- Onboarding: initial team training included
- Dedicated Customer Success Manager

**Premium Support (optional):**

- Priority response within 1h
- Quarterly tailored training sessions

Support delivered in French from Switzerland.

Question 17

Can I try Ketl for free?

Accepted Answer

Yes, two options:

- **Personalized demo (free):** on your own documents, use case tailored to your sector. → ketl.ch/demo
- **Trial period:** full access to the platform with support included. → contact@ketl.ch

No credit card required for the demo.

Question 18

How can I contact Ketl?

Accepted Answer

- **Email:** contact@ketl.ch (response within 24h)
- **Website:** ketl.ch
- **Headquarters:** Avenue de Sécheron 15, 1202 Geneva
- **Lausanne:** available by appointment

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